Purchase Orders Overview (Stitch Classic)

Last Updated: Nov 13, 2018 07:21AM PST
Whether you purchase from a supplier or manufacture your own goods, use Stitch to plan purchases/production, export records to suppliers and accounting, track stock receipts, automate reordering, and manage vendor relationships.

Note: This article applies only to Stitch Classic. If you're using our latest version, please refer to the corresponding Stitch X article.

Video Walkthrough

Plan Purchases

Rather than creating Stitch POs as you receive goods, create them as part of your planning process.

Use the Draft status to prepare a PO without affecting awaiting stock. Use Date of PO and Expected By to communicate details with your team and report against future receipts.

See Create a Purchase Order for a step-by-step walkthrough.

Export PO Documents

Once your purchase order is ready, commit the draft to bring it into an Open status with awaiting units. Click Share to export via email, PDF, or CSV.

Tip: If you've integrated Quickbooks Online, you can automatically raise a bill in QBO when you move your Stitch PO into the open status.

Track Stock Receipts

When you receive stock via a Stitch purchase order, you create a clear, contextualized record of the stock change—not only units received, but also changes to weighted average cost, which Stitch uses to calculate margin.

You can receive purchases in whole or part, noting whether unreceived units are on backorder. With Master of Stock, Stitch will automatically push new available units out to your channel(s).

See Receive a Purchase Order for more detail.

Automate Reordering

Set low-stock alerts to trigger email notifications when items are running low. Use Supplier Variant Associations to add line items (including supplier part numbers, unit cost, and reorder quantities) in just a few clicks.

Manage Supplier Relationships

Manage each supplier with a unique contact record in Stitch, where you can upload files (contracts, work orders, etc.), track purchase history, set dropshipping rules, and store reordering details.

Use the Supplier Scorecard report (Reports > PO Reports > Supplier Scorecard) to track short shipments, average lead time, on-time rate, and other performance metrics.